Rotary International: Nepal
October 29 – November 8, 2023

INTERNATIONAL FLIGHTS:

International flights are booked independently by travelers. The main program begins in Kathmandu on October 29 and ends in Kathmandu on November 8. Please book your flights based on the following schedule.

• Arrival – Sunday, October 29, 2023: Arrive at Tribhuvan International Airport (KTM) in Kathmandu.
  Recommended time no later than 4:00pm*
• Departure – Wednesday, November 8, 2023: Depart from Tribhuvan International Airport anytime

While the program begins on October 29, please let us know if you would like to arrive earlier and we would be happy to assist with pre-trip arrangements. We are also able to arrange post-trip day rooms before your departure flight.

If you would like assistance booking your flights, please contact Elevate (fiona@elevatedestinations.com) and we can connect you with a flight booking specialist.

MEDICAL INSURANCE:

Elevate Destinations requires that all travelers purchase medical insurance that covers them for $50,000 of medical expenses while in Nepal, including Covid-related expenses. If you have medical insurance that will cover you in Nepal please email Fiona at fiona@elevatedestinations.com with a copy of your insurance policy, including your insurance provider’s emergency phone number.

While not required, Elevate Destinations strongly recommend that travelers purchase insurance with Cancel for Any Reason level coverage. Please note that all Cancel for Any Reason (CFAR) insurance policies are time-sensitive and require purchase within 1 to 21 days of making a payment for your trip. CFAR provides more robust coverage for any unexpected trip cancellations or delays.

Below are different insurance brokers that Elevate Destinations recommends. However, travelers are allowed to purchase travel insurance from any vendor of their choosing.

1. 1. Trawick International
      Trawick International provides fast and basic insurance coverage.
      Email: info@trawickinternational.com
      Phone number: (888) 301-9289
   2. Yonder Insurance
      Yonder Insurance
      Email: hello@insureyonder.com
      Phone number: 855-358-6433 (Monday – Friday, 8:30 AM – 5:00 PM CT)
   3. Travel Insurance Center
      Contact: Dan Drennen
      Email: dan@travelinsurancecenter.com
      Phone number: 1-402-343-3621

PASSPORT:

Please make sure your passport is current and valid for at least 6 months beyond your trip departure date. Your passport should have at least 2 blank pages for the entry and exit stamps, or more if you are visiting several countries on this trip. The last two amendment pages are unacceptable for visas and immigration stamps.

Please your passport to this secure Dropbox Folder.

If your passport expires before then, you will need to renew your passport. We recommend using A1 Passport & Visa Services. To do so, please email them at info@a1passportvisa.com and let them know you are working with Elevate Destinations on your travel arrangements.

VISA FOR NEPAL:

Citizens from many countries will require a tourist visa in order to enter Nepal. While visas-on-arrival are available, we encourage travelers to obtain visas in advance of the trip. For information about visas to Nepal, see Nepal’s Immigration website.

Complete a visa application using this link. You will need the following documents and information to apply:

• Passport
• Recent digital photograph (size: 1.5” x 1.5”)
• Contact Information: permanent residence address, phone number, email address
• Address in Nepal:
  • Baber Mahal Vilas, Tanka Prasad Sadak, Kathmandu, Nepal
  • +977-01-425-7655

When to apply: You can apply for a tourist visa no more than 15 days before your trip. A submitted application will remain in the system for 15 days. After 15 days, the application will be deleted automatically from the system. Once the application is successfully submitted, a receipt will be sent to your email immediately. We recommend applying between 7-12 days before travel. Print the receipt and keep it with you.

Upon your arrival in Kathmandu: You will be met by a representative from our local tour operator (Dharma Adventures) and assisted through the immigration process.  You will give him your payment and documentation so he can clear you with the customs agent.

• Visa Payment: You will need to pay for your visa on arrival in USD cash ($30 USD for a 15 day visa and $50 USD for a 30 day visa). Please bring bills that are crisp and new.
• Visa Receipt: Please bring the receipt from your visa application submission with you

Other Documents: Bring any other documents listed on your visa application submission receipt to show upon arrival.