Elevate Destinations

Experts in socially responsible luxury travel. We design travel experiences that support conservation and local communities without skimping on comfort.

Expedia Global Ambassador Program in Nepal

October 6-13, 2018

Welcome to Expedia’s Global Ambassador Program in Nepal! Below you will find some information that will be useful while planning your travels.

REGISTRATION FORM:

In order to guarantee your place on the trip please complete this registration form as soon as possible. All forms must be completed by August 1st, 2018. Click here to register.

FLIGHTS:

International arrival and departure flights are booked by travelers independently. If you would like the contact information for a trusted independent travel agent we are happy to provide you with this information.  Kindly forward your international flight information to Meredith (meredith@elevatedestinations.com) once you have booked your flights. All travelers will be picked up from the airport and transported to Yak & Yeti hotel in Kathmandu.

Here are our recommended arrival/departure times:

 Main Program:

  • Arrive in Nepal at Kathmandu International airport (KTM) before 4:00pm on October 6th*, 2018
  • Leave from Nepal at Kathmandu International airport (KTM) after 4:00pm on October 13th, 2018

*While the trip officially begins on October 6th, we are happy to help make arrangements for you to arrive earlier. Individual travelers will be responsible for any expenses incurred outside the main program. 

EXTENSIONS:

Please let us know if you are interested in extending your travel in the region! Elevate Destinations would be happy to arrange a customized tour. Please note that individual travelers will be responsible for any pre or post-trip expenses incurred outside the scope of the main program. Contact Meredith at meredith@elevatedestinations.com.

TRAVEL INSURANCE:

As an active Expedia, Inc. employee, business travel medical and accident insurance is provided to you at no additional cost. Register below!

  1.  Go to the GeoBlue website and click on ‘Register’ on the right side of the page to access important plan information.
  2. Under Traveler Plan Members, enter the following Group ID: QHG9999EXPBT. Confirm your e-mail address* and submit.    *Please note: Current GeoBlue medical plan members must use a different/personal email address when registering for Business Travel Medical Insurance – contact GeoBlue for more info.
  3. Review and accept the brief Site Use Agreement. Enter your first and last name, create a password (must contain letters and at least 1 number), confirm password and submit. Your “Home Country” is your country of employment/residence. For employees on assignments longer than 12 months, your country of residence is your assignment location.
  4. Once registered, download and print your ID card. This option is available in My Benefits under Plan Details.

If you have questions or need assistance, please call the GeoBlue Assistance Center toll-free within the U.S. at 1.888.412.6403 or collect outside the U.S. at +1.610.254.5830.

PASSPORT:

Please make sure your passport is current and valid for at least six months beyond your trip departure date. Your passport should have at least 2 blank pages for the entry and exit stamps, or more if you are visiting several countries on this trip. Please note that the last two amendment pages are not acceptable for visas and immigration stamps.

VISA/TOURIST CARD:

Citizens from many countries will require a tourist visa in order to enter Nepal. While visas-on-arrival are available, we encourage travelers to obtain visas in advance of the trip.

In order to avoid long queues you can submit a complete Online Visa Application form to the Immigration Authority of Nepal in your first attempt! To do that, here are few things you need to prepare:

  1. You’ll need your passport and a recent digital photograph (size: 1.5” x 1.5”) to upload for the application.
  2. Other information you will need to provide is a permanent residence address, your phone number, your email, and an address in Nepal. For the Nepalese address you can provide the address of the hotel:
    Hotel Yak and Yeti 
    Durbar Marg, Kathmandu 44600, Nepal
    Phone: +977 1-4248999

  3. The submitted application will remain in the system for 15 days. After 15 days, the application will be deleted automatically from the system. Once the application is successfully submitted, a receipt will be sent to your email immediately. We recommend applying between 7 to 12 days before travel, that would be between September 24th and 28th

  4. Print the receipt and keep it with you as you need to produce it before the Immigration Authority. For your convenience, the deadline to contact the Immigration Authority will be mentioned in the receipt. The receipt also mentions about the documents you need to produce before the Immigration Authority. Please contact the Immigration Authority within 15 days after the submission of application.

  5. When you contact the Immigration Authority, please make sure you have the receipt and proper documents with you including the necessary fee.
    No on arrival visa for country list – AFG,IRQ,CMR,GHA,SOM,SWZ,PSE,ZWE,NGA,ETH,LBRLink: https://online.nepalimmigration.gov.np

Travelers from the US may apply for a visa at an Nepalese Embassy or Consulate General, or through a visa-processing service. We recommend A1 Passport and Visa in Washington, DC, for their great customer service. For questions regarding your visa application you can reach A1 Passport directly at (202) 639 1500.

*Note that the Nepalese visa is only valid for 3 – 6 months after it is issued. If applying through a visa processing agency or embassy, we recommend applying for your visa between  August 6th – September 6th to allow time for processing and shipping.

HEALTH CONCERNS

Please consult with a travel clinic or your personal physician regarding the recommended immunizations for travel to Nepal. You will need to do this well in advance of your trip as some vaccinations require time to take effect, and you may need to allow time between a series of shots. Comprehensive information can be found on the CDC Websites for Nepal.

In addition to being up-to-date on routine vaccinations 4-6 weeks before travel, the CDC recommends that most travelers be vaccinated for Hepatitis A and Typhoid. The CDC also recommends some travelers to be vaccinated for Hepatitis B, Japanese Encephalitis, Rabies, *Yellow Fever, and to take prescription medicine before, during, and after your trip to prevent Malaria.

*There is no risk of yellow fever in Nepal. The government of Nepal requires proof of yellow fever vaccination only if you are arriving from a country with risk of yellow fever.

 

If you have any additional questions please feel free to reach out to our Donor Travel Team:

Naomi Garner
naomi@elevatedestinations.com

Meredith Hauser
meredith@elevatedestinations.com